MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Lloyd Parker, Martha Oxford, Bill Hagan, Harlan Cooper, Mike Hellman
ABSENT: David Philips, Jim Porterfield
1. Meeting was called to order by Lloyd Parker. Martha Oxford certified that a quorum was present.
2.
Minutes from August, 2009 annual meeting were
presented by Martha Oxford.
Motion
made by Harlan Cooper and seconded by Mike Hellman to accept the minutes. Approved unanimously.
3. Treasurer’s Report was presented by Martha Oxford.
Income for August 2009 was $12,642 plus other income of $3,020. YTD income is $265,065. Expenses for July, 2009 were $18,885. YTD expenses are $153,692 for YTD Net Income of $111,373. This is an increase of $54,560 over 2008.
According to the balance sheet we remain in a good cash position. We have Current Assets of $187,373 in cash which includes KCPOA funds, boat stall funds and Yard Sale monies.
Motion
made by Martha Oxford and seconded by Harlan Cooper to accept the treasurer’s report
as presented. Approved unanimously.
4. Committee and Staff Reports
a.
Communications......................................................................................... Martha
Oxford
1) Working on newsletter. It will go out with billing the first week of October.
b. Maintenance/Security.................................................................................. Dwayne Fikes
1) Labor Day security costs were $500
2) We had a golf cart accident. There were 4 adults on a 2-seat golf cart. Minor injuries were experienced.
3) Work crew is patching roads and cleaning ditches.
4) Backside of dams will be mowed at the end of September.
5) Lengthened chains on the swings and have installed ‘Slow – Children Playing’ signs. Have contacted Game Time about another play piece that will work where the teeter-totter is supposed to go. Working with them on getting something to complete the playground.
6) Dangerous Animal resolution presented. Dwayne to send file to Martha to put in newsletter.
Motion by Bill Hagan, second by Martha Oxford to adopt the Dangerous Animal Resolution as amended. Approved unanimously.
c. Roads/Dams.................................................................................................. Lloyd Parker
1)
Making repairs to
d. Architectural Control/Variance.................................................................... Harlan Cooper
1) There are 10 active permits.
2) One property owner requested a variance to build a carport on King Louis.
3) The board will recommend to homeowners that they don’t make final payment to the contractor for retaining walls, etc., until after the ‘as built’ survey is completed. Notice will go in the newsletter to that effect.
e. Land Management.............................................................................................. Bill Hagan
1) Putting together master inventory list of lots and pertinent facts about them. Working on Section III. Putting Section IV info together now.
2) We’ve taken back 18 lots from owners whose taxes were paid and have sold a number of them.
3) Property owner wants to buy second boat ramp. Board determined they did not want to do this. We will keep the ramp as a backup to the main ramp but will make an effort to keep the area cleaned up.
4) Notice to homeowners to be careful about posting a gate code at the main entrance. Not a good idea. If you need the gate open for a specific event, talk with Dwayne.
f. Boat Stalls/Parks/Public Areas..................................................................... Mike Hellman
1) Working on a needs inventory for Jim Stewart Park.
2) Harlan requested that Mike include a re-do of the fishing pier stabilizing the railings and adding a canopy and more square footage.
g. Property Manager........................................................................................ Dwayne Fikes
1) Current dues collection: Totals for 2009 – Invoiced $251,715; Received $229,497. Balance due $22,180. First quarter – Invoiced $131,978 (includes annual payments); Received $129,900. $2,078 delinquent (30 property owners). Second quarter – Invoiced $60,862, Received $56,563. Balance due - $4,299 (60 property owners). Third quarter – Invoiced $58,290, Received to date - $42,486. Balance due - $15,803. Betty sent out friendly email reminders this week.
2) Past Due Collections – We collected $19,593 this year to date from past years delinquent dues.
3) Dumpster will be delivered the week of October 19 and will be on site until October 31. Signs will go up the first week of October and it will also be mentioned in the newsletter and posted to the website. It will be located on the open lot beside the maintenance yard.
4) We have all parts on had for installation of the sprinkler system for the playground. We will install as soon as the weather allows.
5) Dwayne has applied to become a notary public. Should take about 2 weeks to go through. This will give us a notary in the office all day.
6) Interior lake name signs will be installed soon on the interior lakes.
OLD BUSINESS
5. Henry Oertel thanked Chuck and Shannon Oliver for allowing us to use their pontoon boat and truck for the Rodeo Parade. It was a lot of fun and gets out name out there as a part of the community not just those ‘lake people.’
NEW BUSINESS
6. SWEPCO wants to increase rates by 20-21%. City Councils of Winnsboro and
Motion by Mike Hellman and second by Bill Hagan that Dwayne draft a resolution relating to electrical rate increase opposition to be signed by President and Secretary of the Board. Approved unanimously.
PUBLIC FORUM
7. John Stacy spoke regarding 2 concerns:
a. Lights in Jim Stewart Park too bright. Note: SWEPCO installed new lights instead of taking them down. Dwayne will contact their local office and have them removed.
b. Young kids on dirt bikes and 4-wheelers
with no helmets. Would like to see them
outlawed. Note: Board hates to ban the
vehicles but will research what other lake communities have done and present at
the October meeting.
ADJOURNMENT
Motion by Martha Oxford and second by Bill Hagan that the meeting be adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country Board of Directors