MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Henry
Oertel, Fred Monroe, Martha Oxford, Barbara Womble, Mike Hellmann, Jim
Porterfield
ABSENT: David
Phillips
1.
Meeting was
called to order by President, Henry Oertel.
A quorum was present.
2.
Minutes from October
18, 2010 meeting were presented by Martha Oxford.
Motion made by Mike Hellmann and seconded by Fred
Monroe to accept the minutes. All
approved.
3.
Treasurer’s
Report was presented by Dwayne Fikes.
Membership Income – received
$26,648 which is roughly what we received last year in October as we start the
4th quarter. We also received
$2150 in prior years delinquent dues, $2,000 of this came about because of a
lot sale that we had a lien on. YTD
income is $308,089 which is a little lower than last year but on track budget
wise. Expenses – Land Management shows
the greatest increase. This was mostly
due to the legal expenses involved with the sale of 8 lots in the constable’s
sale next month. Total expenses were $15,226
for the month compared to $12,106 a year ago.
YTD expenses are $149,653 which is $5,153 better than last year this
time. Assets remain strong with $166,367
in cash compared to $180,166 last year.
Fixed assets increased with the completed storage facility at Jim
Stewart Park for $3,300 for a total of $6,600 for the facility. We have added $146,659 in fixed assets for
the year. Overall we are in good shape
and on budget.
We have moved our liability
insurance (includes everything except worker’s comp) to a new carrier for a
savings of $4,500 annually. However, the
new premium had to be paid in full to get that rate. So expenses vs budget will look skewed until
the new budget in adopted in January.
Motion made by Martha Oxford and seconded by Jim
Porterfield to accept the treasurer’s report as presented. All approved.
4.
Committee and
Staff Reports
a.
Communications............................................................................................... Martha
Oxford
1)
Survey results
were discussed. Some good suggestions
were made that we will be looking at. A
copy of the survey results can be obtained at the clubhouse. Overall, it was a good survey. It’s great to see what people are thinking
when they think of King’s Country.
b.
Maintenance/Security........................................................................................ Jim
Porterfield
1)
Maintenance crew
is spending most of their time picking up the wood left behind by SWEPCO’s trim
and cut project. Pine is being hauled to
the chip mill and hardwood will be cut into firewood and sold for $100/cord
(split, delivered and stacked). The rest
will be hauled off and burned. Proceeds
will be used to buy trees to plant where needed.
2)
A report was made
to the Sheriff’s Office about the soliciting being done inside King’s Country
for a local Fire Department. This
solicitation was not authorized by the Fire Department in question and is being
investigated further.
c.
Roads/Dams....................................................................................................... Fred
Monroe
1)
We have evaluated
roads needing repairs next year and will present a budget proposal at the
workshop in Dec. 11.
2)
The entrance into
King’s Country from FM 115 was striped with white striping paint in an effort
to make the inbound lane more visible at night.
d.
Architectural
Control/Variance............................................................................... Henry
Oertel
1)
There are 12
active permits – 2 new homes, 3 remodels,1 retaining wall, 4 miscellaneous and 2
boathouses. We’ve collected $11,141 in
2010 ($127.50 in October). $6,400
building permit deposits has been refunded.
2)
Committee meeting
was held to discuss possibility of instituting a minimum building code
inspection on new construction inside King’s Country. Attending were Henry
Oertel, John Stacy, Randy Helleson, Chuck Oliver and Dwayne Fikes.
e.
Land Management......................................................................................... Barbara
Womble
1)
Will sell 8 lots
at Constable’s
2)
We sold 1 lot in
Section III to the adjoining lot owner for $500 putting this lot back into good
dues producing status.
3)
Continuing talks
with Mr. Firebaugh for the sale of 31 lots adjacent to Double S ranch. Trying to complete by the end of the year.
f.
Boat
Stalls/Parks/Public Areas.......................................................................... Mike
Hellmann
1)
Construction has been
completed on the storage facility at Jim Stewart Park. Needs to be stained and painted. We will be adding lighting for the interior
of the building.
2)
The old bus stop
shelter at the playground has been torn down and removed.
g.
Property Manager.............................................................................................. Dwayne
Fikes
1)
Dues
Collections: In 2010, we’ve invoiced $331,881
and received $293,243 leaving a balance due of $38,638. There is still a balance due of $6637 from
2009. .
2)
Years prior to
2009 – we have collected $12,377 in 2010.
3)
Talked to
property owners at corner of
4)
SWEPCO is on
schedule and should be done in 2-3 weeks.
5)
Fred Monroe and I
have revised our insurance policies by going with a new company. By doing so we saved $4500 for the 2011
policy. The only drawback was that we
had to pay all costs upfront instead of in monthly payments. The reflects poorly on the insurance budget
for 2010 but will correct in 2011.
6)
3 of the
quarterly boat stall lessees gave up their leases. I am in the process of filling them up
again. There will be no problem filling
them but people are a little reluctant right now to start a new lease in the
winter.
7)
Budget workshop
is Dec. 11 at
8)
Will be taking 2
weeks vacation between now and December.
OLD BUSINESS
5.
NEW BUSINESS
6.
PROPERTY OWNERS
7.
ADJOURN
....... Motion to adjourn made by Martha
Oxford and seconded by Jim Porterfield.
All approved.
Respectfully submitted,
Martha Oxford,
Secretary, King’s Country
Board of Directors