MINUTES

KCPOA Board of Directors Meeting

November 19, 2011 - 9:00 AM

 

 

ATTENDEES:    Fred Monroe, Martha Oxford, Mike Hellmann, Ted Moulton, Bennie Scarbrough

 

ABSENT:          Henry Oertel, Barbara Womble

 

1.                   Meeting was called to order by Vice-President, Fred Monroe.  A quorum was present.

 

2.                   Minutes from Oxtober 15, 2011 meeting were presented by Martha Oxford.

 

Motion made by Bennie Scarbrough and seconded by Ted Moulton to accept the minutes.  All approved.

 

      4.         Treasurer’s Report was presented by Martha Oxford.

 

Membership Income – October membership income was $26,657 which is almost the same as October 2010.  YTD membership income is up $2,890 from 2010.  However, budgeted Membership Income from Prior Years (Past Due Dues) was $7,308 less YTD than the budget.  This will be corrected in next year’s budget.  Expenses – Total expenses were $13,202 for the month.   We had a positive cash flow of $18,440 for the month and $140,279 for year-to-date.  We have $75,773 in cash.  Fixed assets are $663,046 including depreciation.  Liabilities are $18,122 which includes building permit deposits and yard sale money.

 

Motion made by Mike Hellmann and seconded by Bennie Scarbrough to accept the treasurer’s report as presented.  All approved.

 

      5.         Committee and Staff Reports

 

a.       Communications............................................................................................... Martha Oxford

1)       We are urging everyone to update their email addresses if they have changed to ensure that they will receive notices of meetings and other information we are now required by law to send via email.

2)       Facebook ‘likes’ are up after it was mentioned in the last newsletter.

3)       In preparation for the January newsletter, I am sending out renewal notices to all advertisers.

4)       Also, for the newsletter, we are required to announce the upcoming May election and need the nominating chairman’s name and contact information to be published.  Jim Porterfield, a past board member, has agreed to handle that for us.  Thanks, Jim.

 

b.       Maintenance/Security................................................................................. Bennie Scarbrough

1)       Security camera system is now installed and working her at the Clubhouse.

2)       Burning ban has been lifted.  But, if you have to burn, do it very carefully.

3)       Gave second warning to a renter on King Lake Dr. about dog being loose.  The dog chased and snapped at a jogger recently.

4)       Maintenance crew has been busy cutting and splitting wood and burning brush.  They also have torn down some of the old structures in the maintenance yard and cleaned up there.  They also installed the camera system at the clubhouse.

 

c.       Roads/Dams....................................................................................................... Fred Monroe

1)       No activity to report.  Getting ready for 2012.

 

d.       Architectural Control/Variance............................................................................ Dwayne Fikes

1)       We have 6 active permits – 1 new homes, 3 remodels, 2 retaining walls.  We have collected $12,473.25 YTD in building permits.

2)       We have added Harlan Cooper to our list of qualified inspectors registered to inspect building construction in King’s Country.  This gives us 2 inspectors to call.

 

e.       Land Management................................................................................................ Ted Moulton

1)       Dwayne met with our attorney, B.F. Hicks, and the attorney for the Franklin County Tax Assessor after a constable’s sale.  We discussed the back tax issue with the tax attorney and learned how they set the minimum bids on lots sold for back taxes.  The minimum bid is set at what the property is appraised at on the tax rolls and cannot be reduced from the amount.  They attorney stated that even that does not cover their costs as there are usually $600-7900 of court costs added to the back taxes owed.  There seems to be no plan available to help us with these abandoned lots that do not pay taxes or KCPOA fees.  Perhaps King’s Country should protest the values appraised on lots we own next year during the appraisal season.

 

If we protest value on our lots, it may reduce some from $2,500 or more to a lower rate.  Summer 2012 is the next appraisal period.

 

2)       We have sold 7 lots so far in 2011 for a total of $5,500.

 

f.         Boat Stalls/Parks/Public Areas.......................................................................... Mike Hellmann

 

1)       Our boat ramp remains closed due to the low lake level.  The lake is now 52” low.

2)       Discussed landscaping plan for main entry.  Dollar amount submitted for budget discussion.  Budget will be voted on in December.

3)       Jim Stewart Park parking area is set to be paved with base material beginning at the end of this month depending on the schedule of the contractor who is hauling material.

 

g.       Interior Lakes Committee.................................................................................... Philip Crocker

 

1)    Annual Fish Stocking – Need to replenish bluegill, the primary forage species, and add a limited number of catfish to renew populations.  Bluegill are depleted due to predation and catfish to not successfully reproduce in small ponds.  Restocking happens in the spring.  Proposed cost - $1800.

2)    Artificial Structures – PVC structures are becoming a standard means of providing protective habitat both for small forage fish and predators.  We will hand construct, but need funds to purchase materials.  They will be placed in the deep water in the middle of the ponds and anchored with bricks.  Proposed cost - $700

3)    Fish Food – Feed is needed for automatic feeders to supplement natural food sources for bluegill and catfish.  Proposed cost - $2500.

4)    Will again sponsor the Memorial Day Weekend fish out and fish fry.  Community participation was excellent this past year.  Need some additional help with the cooking.

5)    Propose dredging on north end of Lake Prince as a part of our regular budget.  Proposed cost is $5650 with JH3 Construction doing the work.  We also may have some from the homeowner at the end of the pond.

 

h.       Property Manager.............................................................................................. Dwayne Fikes

1)       Dues Collections:  In 2010, we’ve invoiced $334,451 and received $324,889 leaving a balance due of $9,562 which was dues on 12/31/10.  For the 1st and 2nd quarters of 2011, we invoiced $203,380.  We have received $194,881 leaving a balance due of $8,499.  In the 3rd quarter we billed $61,922 and have received $55,178 for a balance due of $6,744.  In the 4th quarter we billed $62,769 and have received $35,190 to date.

2)       Junior maintenance worker quit this week.  We will run ads once Dwayne is back from vacation to replace him.

3)       Dwayne will be on vacation the two weeks after Thanksgiving.  He made provisions with the volunteers to take care of deposits and paychecks during that time.

4)       Maintenance crew refinished the exterior clubhouse doors.  They look great.  Thanks, guys.

5)       Keys to the clubhouse now open the Clubroom to allow access to the library and kitchen areas.  Keys are $10 each.

 

OLD BUSINESS

 

NEW BUSINESS

 

PROPERTY OWNERS

      6.     Lloyd Parker spoke thanking the membership for supporting the new business outside the gate, Parker’s Pizza.  Hope to be able to start home delivery soon.

 

ADJOURN                    

 

              Motion to adjourn made by Ted Moulton and seconded by Bennie Scarbrough.  All approved. 

 

Respectfully submitted,

Martha Oxford

for Barbara Womble

Secretary, King’s Country Board of Directors