MINUTES

KCPOA Board of Directors Meeting

July 17, 2010 - 9:00 AM

 

 

ATTENDEES:    Henry Oertel, Fred Monroe, David Philips, Martha Oxford, Jim Porterfield, Barbara Womble, Mike Hellmann

 

1.                   Meeting was called to order by Henry Oertel.  A quorum was present.

 

2.                   Minutes from June 19, 2010 meeting were presented by Martha Oxford.

 

Motion made by Fred Monroe and seconded by Jim Porterfield to accept the minutes.  All approved.

 

3.                   Treasurer’s Report was presented by David Philips.

 

Total income for June 2010 was $11,573 with expenses of $23,603 for net income of ($12,030).  Total cash Flow was ($6,839).  YTD Membership Dues income is down $5,177 versus 2009.  Cash assets through June 2010 is $203,120 up $22,954 from 2009.  Our Building & Other depreciable assets are up $81,362 which includes capital projects for 2010 – fishing pier remodel, picnic shelters and road paving.  We remain in good shape actual vs budget.  We have a shortfall in membership income but total income is $16,043 over budget.  We are where we said we would be.  Fred thanked David for explaining the budget in layman’s terms.

 

Motion made by Martha Oxford and seconded by Jim Porterfield to accept the treasurer’s report as presented.  All approved.

 

4.                   Committee and Staff Reports

 

a.       Communications............................................................................................... Martha Oxford

1)       Newsletter was mailed during 1st week of July.

2)       Directory is available in printed form or can be emailed.  It is constantly being updated.  Martha will create PDF file of the latest version for easier emailing.

 

b.       Maintenance/Security........................................................................................ Jim Porterfield

1)       We’ve had reports of boys climbing on the top of the roof of the fishing pier and diving into the lake.  Lake Patrol talked to some of them and they were warned not to do this and asked to leave the property since they were not residents of KC.  Suggestion made to add ‘no climbing – no diving’ signs to the fishing pier.

2)       We have replaced the missing road signs reported last month.  However, more have come up missing.  Please help us keep a watch on our street signs as replacing them is an unnecessary expense.  They cost $22 each.

3)       July 4th security officer patrolled for a total of 20 hours over the 3-day holiday weekend for a cost of $500.  The deputy reported nothing unusual but his presence helped greatly.

4)       House numbers – The city of Mt. Vernon is providing house numbers to its residents.  We do not propose to do that but ask that all residents at house numbers to there homes.  They need to be at least 4” tall and in a contrasting color from the house color.  This is for easy visibility by the fire department, EMS, sheriff’s office and lake patrol officers.

 

c.       Roads/Dams....................................................................................................... Fred Monroe

1)       Road projects completed as follows:

King Club from curve to Jim Stewart Park - $28,928

KC Blvd from Kg Luke to Kg Joseph - $20,533

Kg Nicholas from KC Blvd to beyond last curve - $32,643

Saved enough money by changing the KC Blvd from 15’ to 13.5’ wide and overlaying part of Kg Nicholas to mill, stabilize and overlay part of KC Blvd and Kg Larry.  We’ve spent at total of $98,000 for roadwork.  We have $9,000 remaining to lay down base material on Kg Arthur Court.  We will do this in the fall.

2)       Maintenance crew working on potholes.

 

d.       Architectural Control/Variance............................................................................... Henry Oertel

1)       There are 17 active permits – 2 new homes, 2 remodels, 2 retaining wall, 2 boathouses and 9 miscellaneous.  We’ve collected $5,614 in 2010 ($626 in June).  $2,400 building permit deposits has been refunded.  The deposits are to make sure the building site is cleaned up when work is completed.

 

e.       Land Management......................................................................................... Barbara Womble

1)       Update on potential lot sale to Mr. Firebaugh.  His attorney visited and we went over the lots and the potential offering details.  He is taking this back to Mr. Firebaugh to discuss, so the ball is now in their court.  We’re asking $18,000 for lots plus $5,000 for potential dues loss.  There would be a green zone on all the lots next to KC roads.

2)       Set a meeting with our attorney, B.F. Hicks, to discuss a program to deal with lots that we have judgments against on Wednesday at 2pm.

 

 

f.         Boat Stalls/Parks/Public Areas........................................................................... Dwayne Fikes

 

1)       Completing park projects.  Picnic shelters and fishing pier being stained and painted.

2)       Bus stop shelter will be removed from the playground in the fall.  Since we have a picnic shelter in the park, children can use that as a shelter from rain.

3)       Installed a wildlife camera at park at Lake Prince.

4)       Port-a-potty at Jim Stewart Park will be discussed later.

 

g.       Property Manager..................................................................................................................

1)       Dues Collections:  In 2010, we’ve invoiced $270,467 and received $207,399 leaving a balance due of $63,068.  In 2009, we invoiced $316,979 and received $307,813 leaving a balance due of $8,166 which was due by December 31.  We have collected $6,533 of 2009 dues in 2010.

2)       Years prior to 2009 – we have collected $7,892 in 2010.

3)       SWEPCO paid for the stump grinding on King Lake road at a cost of $2,600.

4)       Purchase of small piece of property from Lloyd Parker and Barbed Y Ventures, LLC at the front gate opposite the guard shack is done.  This property contained the septic system for the guard shack.  The Lot 1, Sec 1 de-annexation that is part of this deal has begun the legal process that’s needed to remove it from the plat of King’s Country.

5)       Dumpster has been available since July 4.  It will be removed July 19.

6)       The FCWD is scheduled to take back a lease on a home on the main lake since they did not provide an as-built survey for a garage apartment project.  This property also owes us dues of $850.  Talked with FCWD and we can do the survey and keep the district from taking the property.  Our advantage to that is then we control the property and would bill the homeowner for the survey plus dues.

 

Motion by Fred Monroe and second by David Philips to have the as-built survey done and keep this property on our rolls.  All approved.

 

7)       All capital improvement projects (other than roads) for 2010 have been completed except the following:  Port-a-potty enclosure for Jim Stewart Park, Tennis court lights and grass inside tennis courts.

 

 

 

 

OLD BUSINESS

 

5.   Lorraine Deaner has signed an agreement that states the KCPOA board will rescind the ruling declaring her dog to be a vicious animal providing the dog is never allowed in King’s Country again.

 

NEW BUSINESS

 

6.     Port-a-Potty / Restroom facilities as Jim Stewart Park – Jenny Davis requested to be on the agenda for this topic.  She and several of her neighbors are very opposed to a port-a-potty at the park and provided a list of reasons NOT to install one.  A copy of Jenny’s comments and emails from others are attached to these minutes.  Jim Fraley also spoke regarding his concerns for the park both from a maintenance and security standpoint.  The general feeling is that a restroom facility of some kind will attract non-residents of Kings Country from the lake, that they will pull their boats in and generally the private KCPOA park into a public park.

 

        David Philips reiterated that interior lot owners need access to a nice place on the water and have that with this park.  Barbara Womble asked about the hours of the park.  She has seen a man drop his young children off as early as 8AM and leave them there.  We should post hours and rules.  As for the toilet facility, we need to determine the following:  1) a sketch of what it would look like, 2) who is responsible for cleanliness, 3) cost in the budget, 4) maintenance issues, 5) are we willing to be in this ‘forever’?  Fears are the unknown. 

 

        Henry Oertel stated that we need to look at security at the park, that enforcement is an issue.  He asked Mike Hellmann to look at JH3 for a possible sketch by next month.  Mike stated that he is there every weekend with his daughter and wife and a facility is needed.  As an interior lot owner, he sees the need where those with water front homes may not.

 

        The topic was tabled for further discussion.

 

PROPERTY OWNERS

 

7.   Celina and Allen Cornwall spoke regarding issues and concerns with SWEPCO tree cutting.  SWEPCO led us to believe that on regular lines they would only be trimming but they have tagged some enormous amounts of trees to cut.  According to what he has learned, they can only cut with the approval of the homeowner.  He has written a letter to SWEPCO asking them not to cut any trees on their property.  He sent this as a certified letter and asked them for a 10-day response time.  David Philips stated that according to our attorney, they can remove trees from the right-of-way if they choose.  Once your trees are tagged, you can call to discuss their tagging with them.  Some trees can be trimmed but not removed.  Allen offered to be a spokesperson for KCPOA with SWEPCO if we would like.  Trent Rehnquist stated that whoever speaks for KCPOA needs to have very specific guidelines to go by for any discussion.

 

8.   Question asked about dirt-moving equipment being left on lot by contractor for long periods of time without being used.  Area in question has a lot that is being landscaped.  Dwayne will check into this.

 

ADJOURN

 

....... Motion to adjourn made by Martha Oxford and seconded by Fred Monroe.  All approved. 

 

 

Respectfully submitted,

 

 

Martha Oxford

Secretary, King’s Country Board of Directors