MINUTES
KINGS COUNTRY POA
Public Meeting and Board of Directors Meeting
JANUARY 21, 2012 -
9:00 AM
ATTENDEES: Henry
Oertel, Martha Oxford, Bennie Scarbrough, Barbara Womble,
Mike Hellman, Ted Moulton
ABSENT: Fred Monroe
1.
Meeting was
called to order by President, Henry Oertel.
A quorum was present.
2.
Minutes from December
17, 2012 meeting were presented by Barbara Womble
Motion made by Martha Oxford and seconded by Bennie
Scarbrough to accept the minutes. All
approved.
3. Treasurer’s Report was presented by Martha
Oxford.
Current Month P & L
Membership
income $11,384 is up from December 2011 by $2,479. Total income $12,332 is also
up by $3,269 compared to December 2011. Expenses were $15,879 which is $2,447
more than December 2011.
Year to Date P & L
YTD membership
income is up $4,735 versus 2010 but Income from prior years is down $7,183
against 2010. Again, prior years income
will be reflected as a minimal amount in next years’ budget. Expenses are down
from one year ago mainly in administration and headcount/salaries (-$22,569).
Cash flow (Income-Depreciation) is up compared with 2010 by $13,601mostly due
to rescheduling of insurance payments
Current Month
Balance Sheet
Cash is up
$3,223 compared to November 2011.
Assets are
up $2,300 due to final parking lot work at Jim Stewart Park. .
Year to Date
Balance Sheet
YTD Cash
is down when compared to 2010 ($77,789) due to paying off the boat stall loan
in January 2011. Our liabilities are only $16,549 which included $1,400 building
permit deposits and $13,547 in Yard Sale monies and $2,056 in Payroll Taxes.
Cash Flow Graph
The Cash
Flow Graph shows December at $3,975. This is up $9,591 from a year ago again
this is helped my moving insurance payment to January.
Income & Expense Forecast
Income
& Expense Forecast shows we should achieve the reduced budget income of
$310,000 (projected $323,754) and beat
budgeted expenses of $200,000 (actual$175,753) Excellent job by Dwayne and
staff to keep our expenses almost $25,000 under forecast.
Motion to accept by Mike Hellman and Ted Moulton
6. Committee
and Staff Reports
a. Communications.............................................................................................. Martha
Oxford
The newsletter went out with the first quarter
billing. It was expanded to 8 pages this time and included this year’s photo
contest winners. We have had several
great reviews for this newsletter. The
required email notice for this Board meeting went out last Wednesday with a
note included about the nomination of candidates for the upcoming BOD election.
Jim Porterfield is assisting in this process as well as Lloyd Parker and Bill
Moore.
b. Maintenance/Security................................................................................ Bennie
Scarbrough
Home Fire on King club Boulevard. Fire departments
responded with approximately 15 trucks.
Dogs barking calls were handled. Several Solicitors were shown the
gate. Maintenance crew has been busy at
Jim Stewart Park laying base material for the parking lot and a path to the
boat stall. Charles Yates has been
rehired to fill the vacant maintenance position.
c. Road and Dam Report
No activity
on road repair to report other than we’ve had several dead trees fall
lately. The Maintenance crew will be on the lookout
to deal with dead trees that
might fall
into the roadway.
d. Architectural Control/Variance…………………………………………………Henry
Oertel
1) We have 9 active permits – 3 remodels, 4 retaining
walls and 2 miscellaneous We have collected $13,060.75 for 2011 building
permits $200.00 YTD in 2012 building
permits.
2) Pieter Post has been sent the 15 day cleanup letter
regarding the retaining wall project on king Club Ct. So far, there has been no
response.
e. Land Management.............................................................................................. Ted
Moulton
We paid the Franklin County
Property taxes. We paid $3,987.34 on 320
lots. (167 Park Lots @ $1.68 each and 153 lots in inventory.) We recovered a judgment in the amount of
$1,278.00 against a suit filed in 2004.
We had 4 lots returned: Lot 471,
Section I on King Cecil Ct, Lot 26, Block 12 Section III on King Charles Rd,
Lot 9, Block 11, Section III on King Arthur Rd and Lot 54, Block 8, Section III
on King’s Country Blvd.
f. Parks and Public Areas
Our
Boat Ramp remains closed due to the low lake level. The lake is now 36” low.
We
will reopen the Boat Ramp when the lake reaches 24” low. Mike went to
Select the trees for the front area
planting. We will begin preparing the
area
shortly. The Maintenance Crew has
been busy at Jim Stewart Park putting
down
base material on the parking area and a path to the boat stalls.
g. Property Manager…………………………………………………………………Dwayne Fikes
1) Dues Collections:
2009 open invoices $8,695.46 2010 open invoices $9,245.48 2011 open
invoices $13,590.45.
2) 1st Quarter of 2012 we have invoiced
$126,828.62. We have received $48,069.23
and have a balance due of $78,759.30.
3) Dredging of the shallow end of Lake Prince is
scheduled for February. Start of construction on new maintenance shop building
is scheduled tentatively for March. Contracted Road Work is scheduled for April
or May depending on weather. 2011 income
tax information is being gathered to send to our CPA. 2012 insurance package has been completed and
paid for ($13,251.16)
OLD BUSINESS
NEW BUSINESS:
ADJOURN
Motion to adjourn was made by Martha Oxford and Henry
Oertel. All approved.
NEXT
KINGS COUNTRY POA MEETING SCHEDULED FOR SATURDAY FEBRUARY 18, 2012 AT
9 AM
Respectfully submitted,
Barbara Womble
Secretary, King’s Country
Board of Directors