MINUTES

KINGS COUNTRY POA Public Meeting and Board of Directors Meeting

DECEMBER 17, 2011 - 9:00 AM

 

 

ATTENDEES:    Henry Oertel, Fred Monroe, Bennie Scarbrough, Barbara Womble, Mike Hellman, Ted Moulton

ABSENT:          Martha Oxford

 

1.                   Meeting was called to order by President, Henry Oertel.  A quorum was present.

 

2.                   Minutes from November 19, 2011 meeting were presented by Barbara Womble

 

Motion made by Bernie Scarbrough and seconded by Ted Moulton to accept the minutes.  All approved.

 

 

      3.         Treasurer’s Report was presented by Martha Oxford.

 

     

Current Month P & L

      Membership income $10,686 is down from November 2010 ($3,818). Total income $17,053 is also down by $1,652 compared to November 2010. Expenses were $21,760 which is $12,796 less than November 2010. Most of this difference is due to changing the date we pay our insurance policies from November to January.  Headcount and Salaries is $3,087 less than November 2010 mostly because we eliminated the paid part-tine office position.

 

Year to Date P & L

      YTD membership income is up $2,592 versus 2010 but Income from prior years id down $7,183 against 2010.  Again, prior years income will be reflected as a minimal amount in next years’ budget. Expenses are down from one year ago mainly in administration and headcount/salaries (-$7280). Cash flow (Income-Depreciation) is up compared with 2010 mostly due to rescheduling of insurance payments

 

 Current Month Balance Sheet

      Cash is flat compared to October 2011.

      Assets remain unchanged since all capital projects for 2011 are complete.

 

 Year to Date Balance Sheet

       YTD Cash is down when compared to 2010 ($80,946) due to paying off the boat stall loan in January 2011. Our liabilities are only $16,549 which included $1,400 building permit deposits and $13,547 in Yard Sale monies.

 

Cash Flow Graph

      The Cash Flow Graph shows November at $1,287. This is up $11,155 from a year ago again this is helped by moving insurance payment to January. 

 

Income & Expense Forecast

      Income & Expense Forecast shows we should achieve the reduced budget income of

      $310,000 (projected $313,802) and beat budgeted expenses of $200,000 (projected $182,911) 

 

Motion to accept by Ted Moulton and seconded by Bernie Scarbrough.

 

      6.         Committee and Staff Reports

 

a.       Communications............................................................................................... Martha Oxford

Martha is working on putting the next newsletter together.  If you have anything for her to include in the newsletter please make sure she get it in time.  Please update your email address if necessary.  We are sending out more and more info via email now.

 

b.       Maintenance/Security................................................................................. Bennie Scarbrough

No Security issues to report. However, there seems to be a rumor going around that Kings Country has give someone permission to bow-hunt on the property. This is simply not true.

Maintenance crew has been busy with Christmas decorations, keeping the clubhouse going during the holidays and monitoring the property.

Burn Ban is lifted.

 

c.       Road and Dam Report

No activity on road repair to report other than we are monitoring areas to repair in the next roadwork season.

 

d.       Architectural Control/Variance…………………………………………………Henry Oertel

1)       We have 8 active permits – 4 remodels, 3 retaining walls and 1 miscellaneous  We have collected $12,703.25 YTD in building permits.

2)       We have added Harlan Cooper to our list of qualified inspectors registered to inspect building construction in King’s Country.

 

e.       Land Management................................................................................................ Ted Moulton

                 We received one lot back. Lot 33, Block 27, Section III. This lot should be added to our park area as it is on an unimproved road.

                 We have sold 7 lots so far in 2011 for a total of $5,500.00.

 

f.         Parks and Public Areas

           Our Boat Ramp remains closed due to the low lake level The lake is now 44” low

           We have gained 8” of water since last month.

           We recently had a question about static electricity on the slide in our playground  

           and we are looking into ways to help alleviate it.  Apparently quite a charge is built

           up by children sliding down the slide and shocking the slider and the person 

           catching the slider as they come off the slide.

 

g.       Property Manager…………………………………………………………………Dwayne Fikes

1)       Dues Collections:  In 2010, we invoiced $334,451 and received $325,275.27 leaving a balance due of $9,175.97 which was due on 12/31/10.  For the 1st and 2nd quarter of 2011, we invoiced $203,380.37 and received $195,477.03 leaving a balance due of $7,903.34.  3rd Quarter we invoiced  $61,922.51 , received $55,887.62 and have a balance due of $6,034.89. 4th quarter we have invoiced $62,919.18, we received $41,633.99 and have a balance due of

 $21, 285,19.

2)       Dwayne has been on vacation and wants to thank the Volunteers who helped cover for him, Pat Oertel, Susan Drennan and Dorothy Munn.

3)       Dwayne has asked the property owner doing the retaining wall on King Club to either finish the project or clean up the site. So far, there is no response. Next step is to give him a 15 day letter by certified mail demanding finish and/or cleanup or face withdrawal of the permit and be charged for the cleanup. 

 

 

 

OLD BUSINESS

 

 

NEW BUSINESS:

The 2012 Budget was approved unanimously.

 

ADJOURN                    

 

Motion to adjourn was made by Bennie Scarbrough and Barbara Womble.  All approved.

 

 

NEXT KINGS COUNTRY POA MEETING SCHEDULED FOR SATURDAY JANUARY 21, 2012 AT 9 AM

 

 

Respectfully submitted,

Barbara Womble

Secretary, King’s Country Board of Directors