MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Lloyd Parker, Bill Hagan, Harlan Cooper, Martha Oxford, Jim Porterfield, Mike Hellman
ABSENT: David Philips
1. Meeting was called to order by Lloyd Parker. A quorum was present.
2.
Minutes from November, 2009 meeting were
presented by Martha Oxford.
Motion
made by Jim Porterfield and seconded by Bill Hagan to accept the minutes. Approved unanimously.
3. Treasurer’s Report was presented by Dwayne Fikes in David Philips’ absense.
Income for November 2009 was $11,385 plus other income of $4,146 and land management income of $5,000. YTD income is $334,348 which is up $61,526 over same period last year. Expenses for November, 2009 were $26,371. YTD expenses are $230,856 for YTD Net Income of $103,492. This is an increase of $37,074 over 2008.
According to the balance sheet we remain in a good cash position. We have Current Assets of $194,210 in cash which includes KCPOA funds, boat stall funds and Yard Sale monies.
Motion
made by Mike Hellman and seconded by Jim Porterfield to accept the treasurer’s
report as presented. Approved
unanimously.
4. Committee and Staff Reports
a.
Communications......................................................................................... Martha
Oxford
1) Will start work on newsletter. Plan to be ready to mail by second week of January.
b. Maintenance/Security.................................................................................. Jim Porterfield
1) Christmas lights on front gates were given in memory of David Hunter. He loved lighting things up at Christmas time.
2) Maintenance crew is painting and staining new entrance porches as weather permits. Put new ‘dark sky’ compliant light up at boat stalls.
c. Roads/Dams.................................................................................................. Lloyd Parker
1) Not much road work going on. Crew is making general repairs as they can.
d. Architectural Control/Variance.................................................................... Harlan Cooper
1) There are 12 active permits – 1 new home, 3 remodels, 3 retaining walls, 2 boathouses, 1 teardown, 3 miscellaneous.
2) We have collected $12,300 this year in building permit fees.
e. Land Management.............................................................................................. Bill Hagan
1) Sold 8 lots for a total of $5,000. All were lots that we had taken back. Getting lots of inquiries about lots for sale.
2) We own some lots on King Richard classified as park lots that have lots of dead trees on them. Considering getting those cleaned up and creating a community garden area.
f. Boat Stalls/Parks/Public Areas.................................................................... Dwayne Fikes
1) Going to prune low hanging limbs in playground this weekend.
g. Property Manager........................................................................................ Dwayne Fikes
1)
Property owner north of
2) Current dues collection: Totals for 2009 – Invoiced $316,508; Received $203,577. Balance due $22,951. First & Second quarters – Invoiced $192,840 (includes annual payments); Received $188,348. $4,492 delinquent (25 property owners). Third quarter – Invoiced $59,219, Received to date - $55,338. Balance due - $3,881 (52 property owners). Fourth quarter – Invoiced $63.803, Received to date - $48,981. Balance due of $14,822 which is due by December 31.
3) Past Due Collections – We collected $26,221 this year to date from past years delinquent dues.
OLD BUSINESS
5. Further discussion regarding request from MWR (Morale, Welfare and Recreation) for MedStar to lease a home in King’s Country for the use of their membership. Lloyd Parker was absent last month when this was first presented and wanted to add his comments. The original intent of the Covenants for KCPOA is that nothing in King’s Country can be used for commercial purposes. Although KCPOA does not approve the lease between landlord and tenant, we could challenge a lease if it doesn’t meet out guidelines.
There does need to be a clarification of
issues: Rental vs Owning. Can we ban rentals? Do not believe that is possible since it was
not in the original bylaws or covenants.
Trent Rhenquist challenged the board to fix this issue. It had also come up when
Suggested that we have an open forum after January’s board meeting to get some input from the community.
Motion made by Harlan Cooper and seconded by Martha Oxford to clarify and address the issue of rental property in King’s Country POA which would then be presented to the membership for voting at the annual meeting in May. All approved.
NEW BUSINESS
6. No new business
PUBLIC FORUM
7. Bill Moore commended Bill Hagan on the good job he is doing getting lots cleaned up on King Richard. He also asked about Tabor Sanitation rate increase. No one seemed to know about it but we will check into the matter.
ADJOURNMENT
Motion by Harlan Cooper and second by Mike Hellman that the meeting be adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country Board of Directors